Good Governance Policy
for
Chetana Empowerment Foundation
1. Introduction
Chetana Empowerment Foundation (CEF) is committed to upholding the highest standards of governance, transparency, accountability, and ethical conduct in all its operations. This policy outlines the framework for good governance within the foundation.
2. Mission and Vision
- Clearly articulate CEF’s mission, vision, and values.
- Ensure alignment of all activities with the stated mission and vision.
3. Board of Directors
- Define the composition, roles, and responsibilities of the Board of Directors.
- Establish clear guidelines for board member selection, term limits, and attendance requirements.
- Outline the Board’s role in strategic planning, financial oversight, and risk management.
- Establish mechanisms for board evaluation and performance assessment.
- Ensure board members receive appropriate training and development.
4. Organizational Structure
- Clearly define the organizational structure of CEF, including reporting lines and responsibilities.
- Establish a system of delegation and accountability.
- Ensure effective communication and collaboration among different departments and levels.
5. Financial Management
- Adopt sound financial management practices, including budgeting, accounting, and reporting.
- Establish internal controls and safeguards to prevent fraud and misuse of funds.
- Ensure transparency in financial reporting to donors, stakeholders, and the public.
- Conduct regular financial audits and reviews.
6. Human Resources
- Develop and implement HR policies and procedures that promote fairness, equity, and diversity.
- Establish clear recruitment, selection, and performance management processes.
- Provide opportunities for employee development and training.
- Ensure fair compensation and benefits packages.
- Create a safe and inclusive work environment.
7. Program Management
- Establish clear program objectives, indicators, and monitoring mechanisms.
- Ensure effective program implementation and evaluation.
- Promote participatory approaches and community engagement.
- Build partnerships with government agencies and other stakeholders.
8. Transparency and Accountability
- Commit to transparency in all operations, including financial reporting, program activities, and decision-making processes.
- Establish mechanisms for public disclosure of information.
- Promote accountability at all levels of the organization.
- Encourage feedback and suggestions from stakeholders.
9. Conflict of Interest
- Develop a conflict of interest policy to address potential conflicts among board members, staff, and stakeholders.
- Establish procedures for managing and disclosing conflicts of interest.
10. Risk Management
- Identify and assess potential risks to the organization.
- Develop and implement risk mitigation strategies.
- Regularly review and update the risk management framework.
11. Monitoring and Evaluation
- Establish a robust monitoring and evaluation system to assess the performance of the organization.
- Use data to inform decision-making and program improvement.
- Share evaluation findings with stakeholders.
12. Stakeholder Engagement
- Identify and engage key stakeholders, including beneficiaries, donors, partners, and the community.
- Establish effective communication channels with stakeholders.
- Seek feedback and input from stakeholders.
13. Legal and Regulatory Compliance
- Ensure compliance with all applicable laws, regulations, and standards.
- Maintain up-to-date knowledge of relevant legal and regulatory requirements.
14. Policy Review and Amendment
- Regularly review and update the good governance policy to reflect changes in the organization and external environment.
- Ensure that all staff are aware of the policy and its implications.
By adhering to this good governance policy, CEF aims to build trust, credibility, and sustainability.